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Conference - Nashville - July 27-31, 2010

PostPosted: May 5th, 2010, 9:49 am
by terri
The conference in Nashville, TN from July 27 to the 31st has to be relocated.

RWA Conference Registration Temporarily On Hold
Alternate Plans Are In Progress

As many of you know, the Gaylord Opryland Hotel began sending cancellation notices to RWA conference attendees last night. We regret that hotel personnel did not notify RWA first, but I’m sure all of us understand that best decisions are not always made in the midst of crisis.

Yesterday, RWA began working with Experient, a convention management company that has provided services to RWA since 1996, to identify alternate sites for this year’s annual conference. Priority is being given to locations that can host RWA’s meeting over the same dates as close to the original location as possible. The number of hotels that can accommodate RWA’s events and also have 600 or more double/double rooms is limited. All options are being explored, including the possibility of meeting in a convention center and utilizing multiple hotels. We had hoped to keep the meeting in Nashville, but unfortunately, that is not an option due to the damage produced by the flood.

I am scheduled to meet with Gaylord Hotels and insurance companies by conference call today (May 4th). Please bear with us while we gather the necessary information for RWA’s board to make informed decisions.

I want to express my appreciation for the support and patience RWA members have shown to us. We are aware of your concerns, and we will respond to individual questions as quickly as we have answers. Finally, I wish to express sympathy and best wishes to members and other individuals whose lives and livelihoods have been severely affected by the devastating floods.

Re: Conference - Nashville - July 27-31, 2010

PostPosted: May 6th, 2010, 9:50 am
by terri
RWA Announces
New Conference Location

We at RWA are deeply saddened by the events in Nashville and the mid-Tennessee region, and we wish a speedy recovery to friends and businesses in the area. It is our hope that RWA will have an opportunity to return to the Gaylord Opryland for a future conference. RWA has made arrangements to contribute a portion of our charitable donations from the 2010 Literacy Autographing event to Nashville Adult Literacy Council.

The Board of Directors is pleased to announce that the 30th Annual RWA Conference will be held at The Walt Disney World Swan and Dolphin Resort in Orlando, Florida, July 28–31.

The RWA Conference registration rate remains $425 for members/$500 for nonmembers through July 1. After July 1, the registration rate goes up to $475 for members/$550 for nonmembers.

Hotel rooms for RWA Conference attendees are available at the fantastic rate of $149 per night, single or double if booked by July 10, 2010. If more than two guests share a room, the cost will increase by $25 per person per night. Children under 18 may stay for free in their parents’ room using existing bedding. Room tax is 12.5 percent. Included in the room rate is a hotel service package that includes the following:

* In-room high-speed Internet access
* Two bottles of water daily
* Up to 60 minutes of free local telephone calls, toll-free and credit card access calls (10 cents per minute after 60 minutes)
* 20 minutes of domestic long distance calls per day
* Unlimited access to the hotel’s health clubs

For the convenience of our registrants, individuals who had previously registered to attend the conference in Nashville do not need to contact RWA to re-register for the conference in Orlando. Individuals who are unable to come to Orlando will be given a full refund. Details are included in the Conference FAQ .

Please do not call the hotel to book a reservation. The Walt Disney World Swan and Dolphin Resort will set up an online link for reservations. As soon as the link has been established, RWA will send hotel reservation instructions to all registrants. As before, the e-mail will include a link to reserve your hotel room(s) at the group rate.

RWA regrets the need to move our conference to a new location, and we appreciate your patience and understanding while we work to make the 30th Annual Conference a memorable event. As more information becomes available, it will be posted on the RWA website.

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Sorry guys... but it looks like Tennessee is out due to the flood damage.
But Disney sounds nice!

T